Print RSS

My Blog

So you think its finished? yeah right...

Trudy Robinson - Friday, April 29, 2011

It's really frustrating when you have brought together the masses, created the WBS/gantt, Issue register, Risk Register, Comms plan etc - and are tracking along ok.  You are sending out updates each week and continually ask whether there are any known issues or additional tasks that need to be dealt with.

Then of course you go into a meeting and someone tells you it's all turned to custard because there is a problem that no one is dealing with.  What can you do?  It reflects on you as a project manager, it seems you don't have your finger on the pulse and that you're reporting inaccurately.

It's not unusual - unless you have significant experience in the topic of the project, you must rely on the expertise and input from the other SMEs (subject matter experts) who are project resources.  Your best skill in this environment is getting the information out of the heads of the SMEs to ensure you have the complete picture, then you get those in the higher escalons to review and sign off on the fact that the documentation represents a complete and comprehensive review.  However, even having done this something will come out of the woodwork when it's least expected.

So, in this circumstance, you need to get to the bottom of the point that was raised:
 * is there a real issue, is it a risk, a scope change or a different view of something that has already been covered
* who should have known about it and why was it missed (part of lessons learned and ongoing improvement, not a finger pointing exercise)
* how do you get the detail required to manage it properly
* who do you need to communicate with once the detail is in place
* what is the cost in $, time and schedule impact
* does it change what you already have planned.

As projects are all about change, the need to move with the flow following clarification of something you didn't know about needs to occur.  So long as it's still in scope, you have to deal with it.  Even if it is out of scope, the need to fully detail the requirement to be put up for consideration as a scope variance or exclusion will be necessary.

Project managers need to cope with change to their expectations which sometimes includes criticism, hopefully construction criticism but not always.  Comprehensive planning and review/signoff is the best means of preventing the cause, but as mentioned this isn't always sufficient.

So you may think you've finished a task, a work package or a whole project - but it may come with steak knives so we learn to cope with the change and impact.

Happy days
regards Trudy
Comments
iherb.com coupon commented on 14-Feb-2014 01:02 AM
I think this is among the such a lot significant info for
me. And i am glad reading your article. However want to commentary on few basic things, The site style is perfect, the articles
is actually great : D. Excellent activity, cheers
www commented on 15-Feb-2014 09:49 PM
I do not know if it's just me or if everybody else experiencing issues with your website.
It appears as if some of the written text within your content are running off the screen.
Can someone else please comment and let me know if this is
happening to them too? This may be a issue with my internet browser because I've had this happen previously.
Cheers
www commented on 16-Feb-2014 12:17 AM
Superb website you have here but I was wondering if you knew of any user discussion forums that cover the same topics talked about
in this article? I'd really like to be a part of group where
I can get advice from other knowledgeable people
that share the same interest. If you have any suggestions, please let me know.

Bless you!
garcinia cambogia reviews 1 commented on 16-Feb-2014 02:17 AM
Asking questions are genuinely pleasant thing if you are not understanding anything fully, but this paragraph offers pleasant
understanding even.

Post a Comment




Captcha Image

Trackback Link
http://trudyrobinson.com/BlogRetrieve.aspx?BlogID=419&PostID=116164&A=Trackback
Trackbacks
Post has no trackbacks.